Managing foster care systems efficiently is a critical task for counties, requiring precise tracking of children’s placements, movements, and level of care. The Bonadio Group’s CareFindr®, a proprietary, cloud-based software, offers a comprehensive solution that simplifies these processes. Here are the top five benefits counties can experience by using CareFindr:
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User Access Roles
Benefit: Enhanced Security and Role-Specific Permissions
CareFindr provides four unique user access roles, ranging from read-only to super admin. This flexibility allows counties to assign and manage user permissions tailored to their staff’s specific responsibilities. Whether it’s identifying available foster homes, initiating placements, assessing levels of care, or processing vendor payments, each role can be configured to ensure that sensitive data is secure and accessible only to authorized personnel. This streamlined approach helps prevent unauthorized access and ensures that each user has the tools they need to perform their duties effectively.
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Centralized Data
Benefit: Improved Data Accuracy and Elimination of Redundancies
By consolidating all relevant foster care data into one secure, central platform, CareFindr eliminates the need for multiple Excel spreadsheets, emails, and manual reconciliations. This centralization allows all staff involved in managing the county’s foster care population and vendor information to access up-to-date and comprehensive data effortlessly. With everything in one place, the potential for errors is reduced, and the workflow becomes significantly more efficient, ensuring that critical information is always current and readily available.
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Automated Workflows
Benefit: Streamlined Operations and Cost Tracking
CareFindr is designed to automate the tracking of children’s movements and the associated costs based on pre-populated vendor availability and program rates. This automation reduces the administrative burden on staff, freeing up their time to focus on more critical tasks. Additionally, by systematically tracking costs and placements, counties can ensure accurate and timely payments to vendors, reducing the risk of overpayments and financial discrepancies.
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Robust Reporting
Benefit: Enhanced Financial Oversight and Compliance
CareFindr’s robust reporting platform allows users to generate, export, sort, and share data easily. These reports are invaluable for isolating areas vulnerable to vendor overpayments, comparing costs per vendor, case, or child, and identifying inaccurate Title IV-E foster care WMS coding. By pinpointing children with special and exceptional per diem rates, counties can facilitate timely reassessments and ensure compliance with state and federal regulations. This level of detailed reporting enhances financial oversight, helping counties maximize eligible reimbursement dollars and maintain fiscal responsibility.
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Auto-Generated Notifications and Emails
Benefit: Timely Communication and Proactive Management
CareFindr automates the generation of letters and email notifications to keep all relevant parties informed. For example, the system automatically notifies parents or guardians each time a child moves and alerts them when a child has been in foster care for 15 out of the most recent 22 months. Additionally, children placed in OCFS QRTP accredited facilities are flagged, triggering email notifications to internal and external personnel about time-sensitive QI and LSR action items. These auto-generated communications ensure that all stakeholders are kept up to date, facilitating proactive management and swift responses to critical situations.
Implementing CareFindr offers counties a revolutionary approach to managing foster care processes. By enhancing security, improving data accuracy, streamlining operations, providing robust reporting, and ensuring timely communication, CareFindr maximizes efficiency and financial oversight. This innovative solution empowers counties to better serve foster children and their families while optimizing the use of state and federal reimbursement dollars.
If you need further guidance or have any questions on this topic, we are here to help. Please do not hesitate to reach out to discuss your specific situation.
This material has been prepared for general, informational purposes only and is not intended to provide, and should not be relied on for, tax, legal or accounting advice. Should you require any such advice, please contact us directly. The information contained herein does not create, and your review or use of the information does not constitute, an accountant-client relationship.
